Regulations

The European Association for Music in Schools (EAS) is registered in Belgium and acts in accordance with the following regulations:

§ 1 Name and address

1. The Association bears the name “European Association for Music in Schools (EAS)”.

2. The Association is based at B-3000 Leuven, Lemmensberg 3.

3. The financial year corresponds to the calendar year.

§ 2 Purpose of the Association

1. The promotion of music education within Europe.

2. The organisation of professional development activities for music educators.

§ 3 Members of the Association

The Association comprises:

1. Members

EAS members can be persons and legal entities (e.g. associations, institutions etc.).

2. Honorary Members

Honorary membership can only be granted by the decision of the board.

§ 4 The Board

1. The board consists of
a) the president, the vice president and the past president;
b) the secretary;
c) the treasurer;
d) at least one further board member.

2. Election of the board
a) The vice-president and the president are appointed by the board. He/she can be appointed two times. He/she must have served on the board and must be an elected board member.
b) The board members are elected for a period of two years at the General Meeting. Election is based on a nomination by two members. Reelection is possible on two occasions. This time can be extended for special duties such as president, vice-president or treasuer. The nominees must have been EAS members for at least two years.

3. The board has the following duties:
a) to fulfil the current aims of the EAS, and to act on decisions made by the general meeting session;
b) to administrate and approve the budget;
c) to set the date and draw up the agenda for the general meeting;
d) to approve applications for membership;
e) to appoint honorary members where required;
f) to appoint and coopt further board members with special tasks where required.

4. The board meets at least once a year.

5. The board has a quorum when more than half of its members are present. Resolutions can be passed by simple majority vote. In the event of a tie, the president holds the casting vote.

6. Board meetings are minuted; the minutes of the meeting are made available to the EAS members.

§ 5 The General Meeting

1. The general meeting of the EAS is held every year; extraordinary meetings are convened as deemed necessary by the board.

2. The time and place, together with the agenda, are notified to members in writing at least two months in advance; exceptional meetings will as far as possible comply with this plan.

3. The general meeting is responsible for:
a) the election of the board members;
b) the election of the auditors;
c) discharging the board;
d) taking decisions on motions proposed by the board or by members;
e) setting membership fees;
f) amending the regulations;
g) passing a resolution to dissolve the association.

4. Every general meeting has a quorum, irrespective of the number of members present and entitled to vote.

§ 6 Membership fees

1. The general meeting will set the membership fee.
2. Honorary members are not obliged to pay membership fees.

§ 7 Audit

The auditors are obliged to check the books, accounts and receipt to ensure that funds have been used in compliance with the regulations and the decisions of the general meeting.
Auditors are required to confirm in writing the accuracy of the financial report for the general meeting.

§ 8 Rights and Duties of Members

1. Members are expected to promote the interests of the association.
2. Members are entitled to participate in events organised by the association.
3. Every member has the right to vote and is entitled to propose a motion in the general meeting.
4. Membership fees are due at the beginning of the calendar year. In special cases the board is authorized to postpone payment of or reduce the membership fees.

§ 9 Disbanding the Association

The decision to disband the association lies with a specially convened general meeting with two-thirds majority.
Association funds become the property of a similar organisation decided by the general meeting.